Health Wellness ProgramHealth and Wellness Programs and Wellness Program Consulting

The feasibility of worksite based wellness classes depends on the size of the workforce. Job Site programs must be supported with an adequate number of interested staff members to keep a class going. Generally a certain level of employee participation is also crucial to ensure availability of facilities such as a room and equipment. There are wide ranges of ongoing classes which can be offered in the worksite, including aerobics, yoga, tai chi, stretching, weight management, stress management, smoking cessation, and self defense.

Depending on results from an interest survey, offering an “introductory” mini class series regarding a topic of high interest might be a wonderful starting idea. For example, offer a series of five beginning yoga classes to acquaint employees with the posture and relaxation benefits of yoga. After an introductory series, employees may want to pursue something on their own in the neighborhood. Or, possibly an employee interest group might develop where interested employees would pursue the chosen activity as a group.

Who Pays for What When? (Employee Subsidies and Discounts)

Many staff members and wellness teams are under the impression that the organization ought to pay for all wellness activities. Remember the organization is paying the bulk of the employee’s health and benefits package. When vacation time, insurance costs, and sick costs are all factored in, the average America organization spends very close to $10,000 per year per employee on related health, time off, and lost productivity costs. Health is a personal responsibility and a gift we can all give to ourselves. Help staff members increase their understanding and appreciation of self-care for their health by encouraging their share of accountability for healthy and safe living and working.

Other ways of financing worksite based wellness activities and to also “internally” excite employees are included here:

Subsidies

If there is a budget but not enough space or employee to offer worksite classes that are available elsewhere (like Weight Watchers, health clubs exercise classes, Jazzercise, hospital community ed programs, etc.), a subsidy might be available to those who take advantage of these neighborhood resources. Establish ground rules ahead of time about eligibility and maximum reimbursement, conditions for reimbursement, whether proof of participation is required and what form it should take (receipts, log forms, etc). The wellness policy also needs to address whether someone is eligible one time only, once a year, every five years, etc. for reimbursements.
• Subsidies work best when the employee puts out the money and effort first, and then gets a partial reimbursement or completion gift based on some sort of attendance or participation completion.
• The reimbursement must be sizable enough to be worth the trouble of launching the program, but ought to not cover the entire cost of the program.
• It’s easy to get carried away with mandating “proof” in these kinds of programs. Don’t make it too bureaucratic or no one will use it. It is significant to remember no matter how well your policies are set up, there will be people, usually very few, who cheat-that’s unavoidable and shouldn’t become the big focus of documentation requirements.
• Consider appropriate participation gifts in place of financial reimbursement. For example, if an employee meets attendance criteria for a stretching class, offer a stretching strap or yoga mat as the completion gift.
• Be sure to check with the management group regarding policy for subsidies, tax reporting, etc.

Discounts and Donations

Employee discounts and donations can be sensitive areas for public companies and staff members. In countless jurisdictions, public staff members are not allowed to receive any kind of special consideration, including discounts, from local companies, vendors, or providers. Be sure to check business ethics and procurement policies before asking for discounts.

If management policy does allow for discounts and donations, the whole solicitation process needs to be conducted fairly and spelled out in writing. All interested, qualified vendors, and service providers must have a fair unbiased opportunity to take part if they so choose. No inappropriate advantages are given to one provider over another in terms of access to staff members, publicity, etc. No vendor or service provider must be promised or guaranteed additional revenue, business, or anything else if they choose to voluntarily offer a donation or discount to staff members.

Follow the same donation and/or solicitation policies when offering vendor door prizes or gifts at a employer-sponsored health fair.